Items get shipped from the wrong location
Without a clear vendor-routing rule, dropship items can get fulfilled from your own warehouse by mistake.
Brokerage / Dropship
Automate dropship and brokerage order routing
When a retailer order includes a dropship item, SBSA automatically generates and sends the matching purchase order to the right vendor — no manual lookup, no spreadsheet tracking.
Syncs with the ERP and accounting tools you already use
QuickBooks
NetSuite
Microsoft Dynamics
Sage
The problem
Dropship orders break when vendor handoffs are manual
Vendor-routed orders slow down when teams have to identify the right fulfillment path, create purchase orders, and track vendor status by hand.
Purchase orders lag behind sales orders
Manually creating a PO for every dropship line item delays vendor fulfillment and slows the whole order.
No visibility once the order leaves your system
Once a PO goes to a vendor, many teams lose track of status until the customer asks where their order is.
What this means
Dropshipping and brokerage, in plain terms
Both are ways of fulfilling an order without shipping it from your own warehouse — the difference is who takes ownership of the inventory along the way.
Dropship:
your vendor ships directly to the end customer. You never touch or own the physical inventory.
Brokerage:
you take title to the goods briefly, but a third party (a vendor or logistics partner) physically handles storage and shipping on your behalf.
SBSA treats both the same way operationally: it identifies which fulfillment path an item needs, and routes the purchase order accordingly — so your team doesn't need a separate process for each.
In-house fulfillment
Your warehouse
Customer
Dropship fulfillment
Your store
Vendor
Customer
Brokerage fulfillment
You / title
Partner warehouse
Customer
Automation
From sales order to vendor purchase order, automatically
SBSA turns item-level routing rules into a controlled vendor fulfillment workflow.
Order received
A retailer or customer sales order comes in containing one or more dropship items.
Vendor identified
SBSA checks which items are flagged as vendor-fulfilled and which vendor they're assigned to.
Purchase order generated
A PO is created and sent to the correct vendor automatically, or held for review.
Synced back to your ERP
Purchase order, vendor confirmation, and shipment status record back into your accounting system.
Platform
Built for multi-vendor order flows
Route sales orders, generate purchase orders, manage vendors, and keep ERP records synchronized from one workspace.
Order SO-20488
3 fulfillment paths detected
Sales order
Retailer / marketplace
Vendor routing
Rules matched
PO package
Ready to send
ERP sync
Records updated
Automatic vendor routing
Items are pre-tagged by vendor and fulfillment location, so SBSA always knows where an order should go.
Automatic or semi-automatic PO generation
Choose whether purchase orders fire immediately or wait for a quick internal approval.
Multi-vendor support
A single sales order with items from several vendors can generate multiple correctly routed POs.
Full ERP sync
Purchase orders, vendor bills, and inventory records stay aligned with QuickBooks, NetSuite, Microsoft Dynamics, and Sage.
Who this is for
Built for any business juggling multiple fulfillment sources
SBSA fits teams that sell through many channels while fulfillment happens across vendors, warehouses, and marketplace partners.
E-commerce brands
Sell a wide catalog without holding inventory for every SKU — vendors ship the long tail directly to customers.
Marketplace sellers
Route orders from Amazon, Walmart Marketplace, or retailer EDI connections straight to the vendor who holds the stock.
Multi-warehouse retailers
Mix in-house and vendor-fulfilled inventory in the same catalog without separate manual processes for each.
Choose your workflow
Automatic or semi-automatic — you decide
Automatic routing
Purchase orders are generated and sent to vendors the moment a sales order is validated — no internal review step.
- Fastest vendor turnaround
- No queue to manage
- Best for trusted, established vendors
Semi-automatic routing
SBSA prepares the purchase order and routes it to your team for a quick approval before it goes to the vendor.
- Catch exceptions before they ship
- Useful during new vendor onboarding
- Approve in bulk or one at a time
Pending approval
3 waiting
Vendor A · PO-104222 items · $340.00
Approve
Vendor C · PO-104231 item · $89.50
Approve
Operational impact
What automated routing changes day to day
A cleaner vendor routing layer helps teams send purchase orders faster, remove manual lookups, and keep every dropship order traceable.
Vendor speed
Routing control
ERP traceability
< 5 min
PO turnaround
From validated sales order to a purchase order in the vendor's inbox.
0
Manual lookups
Vendor assignment happens from pre-tagged item data, not a spreadsheet.
100%
Orders traceable
Every PO status is visible in one place from send to vendor confirmation.
*Typical workflow timing after vendor routing rules are configured; actual turnaround depends on vendor responsiveness.
FAQ
Common questions about dropship automation
Everything you need to know before routing vendor-fulfilled orders through SBSA.
Can SBSA tell the difference between dropship and in-house fulfillment items?
Yes — items are flagged at setup so the system automatically
knows which fulfillment path to use for each line item.
Do vendors need to be on SBSA to receive these POs?
No — purchase orders can be sent via email, EDI, or API depending
on what the vendor supports.
Can I review a PO before it's sent?
Yes, semi-automatic mode lets your team approve a purchase order before
it goes out.
What happens if one vendor is out of stock?
The order can be flagged for manual handling or routed to a backup
vendor, depending on how your fulfillment rules are configured.
How are returns handled on dropship orders?
Return routing follows whatever agreement you have with each vendor.
SBSA tracks the return against the original PO either way.
Let dropship orders route themselves
Tell us how your vendor network is set up and we'll show you exactly how routing would work.